Graduate Medical Education Onboarding

Welcome Incoming Residents and Fellows

Welcome to Texas A&M Health Science Center College of Medicine at Scott & White (TAMHSC-COM/S&W). We are glad to have you as part of our family. This page contains all the steps you need to get started.

Step 1: Know Your Program Administrator Step 1: Know Your Program Administrator

Your program administrator is the administrative contact for your program and is here to ensure that you have an optimal educational experience. The program administrator may have additional program-specific items for you to complete. Please bring your final diploma to orientation, as your program administrator will need to review it.

The program administrator name and contact information is listed on each program page. Download our latest program administrator and staff roster

Step 2: Complete FormsStep 2: Complete Forms

To facilitate a seamless entry into your role as a resident/fellow at Baylor Scott & White Health and our major participating institution, please complete all hospital forms for Baylor Scott & White and Central Texas Veterans Healthcare System (CTVHCS).

Part One: Baylor Scott & White


Part Two: Central Texas Veteran Healthcare System (CTVHCS) Forms

NOTE: The CTVHCS forms only need to be completed if your specialty is: Anesthesiology, Cardiology, Dermatology, Emergency Medicine, Endocrinology, Family Medicine, Gastroenterology, General Surgery, Infectious Disease, Internal Medicine, Medical Oncology, Nephrology, Ophthalmology, Orthopedic Surgery, Otolaryngology, Pathology, Plastic Surgery, Podiatry, Psychiatry, Pulmonary Disease/Critical Care Med, Radiology, Rheumatology, Urology and Vascular Surgery.

All CTVHCS forms need to be completed, signed, dated and returned at least six weeks prior to the start of orientation. If a section does not apply, please enter N/A in that blank.

All Central Texas Veteran Healthcare System (CTVHCS) forms must be completed and mailed to the contact below. Do not scan and email forms.

Joy Davis or Angela Durham
Education Service (14)
Central Texas Veterans Health Care System
1901 Veterans Memorial Drive
Temple, TX 76504
Phone: 254.743.0013

Step 3: Obtain Your Physician-in-Training PermitStep 3: Obtain Your Physician-in-Training Permit

You will need to apply for your Physician-in-Training permit online through Texas Medical Board (TMB).

NOTE: To participate in a Texas A&M-Scott & White graduate medical education program, a resident or fellow is required to hold either a Texas Medical Board (TMB) Physician-In-Training Permit, or a Texas Medical License. Also, TMB suggests that you print each screen, as well as the review screen, of your application as it is completed for your records. You will not be able to save your application. Please apply for your permit immediately. Be sure to include an email address for TMB correspondence.

Baylor Scott & White Contact

Mike Nally eMail
GME Program Administrator III
Phone: 254-724-9290
Fax: 254-724-9353

Step 4: Obtain Your National Provider Identification (NPI) NumberStep 4: Obtain Your National Provider Identification (NPI) Number

NOTE: You will need to complete Step 3: Obtain your Physician-in-Training Permit before you can apply for your NPI #.

You will need to apply for your National Provider Identifier online through The National Plan and Provider Enumeration System (NPPES).

The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) mandated the adoption of a standard unique identifier for health care providers. The National Plan and Provider Enumeration System (NPPES) collects identifying information on health care providers and assigns each a unique National Provider Identifier (NPI).

Step 5: Attend Orientation and TrainingStep 5: Attend Orientation and Training

The upcoming general Graduate Medical Education orientation for Baylor Scott & White and VA will be conducted June 23, 2017. Please check with your program administrator regarding your departmental orientation.

Please park in any employee parking lot (See Parking MapPDF Document).


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